Vacancy: Executive Assistant to the Managing Director

An exciting role for a dynamic assistant to support our Managing Director during the event

Vacancy: Executive Assistant to the Managing Director

Leading up to, and during Copenhagen 2021, the Managing Director of Copenhagen 2021 will need support to coordinate appearances, speeches, partner deliveries, board member’s representation at events, administrative tasks, and other coordinating responsibilities. This role will be an integral part of the planning and coordination of practicalities, but also of high-level attendees, and they will get exclusive insight and access up to and during the event.

Duties and responsibilities

  • Acting as a first point of contact: Dealing with correspondence and phone calls
  • Managing diaries and organizing appointments
  • Booking and arranging transport between venues
  • Reminding the Managing Director/Chair of important tasks and deadlines
  • Typing, compiling, and preparing speeches and presentations
  • Liaising with staff, suppliers and clients
  • Collating and filing expenses
  • Keep track of high-level attendees
  • Coordinating representation from the owner organization’s boards
  • Miscellaneous tasks to support the Managing Director/Chair

Skills and experience

  • Discretion and trustworthiness: You can be party to confidential information
  • Flexibility and adaptability
  • Good oral and written communication skills in Danish and English
  • Ability to multitask
  • The ability to be proactive and take the initiative
  • Tact and diplomacy
  • A knowledge of standard software packages

Terms and how to apply

This vacancy has now been filled.